Image credit: @dream_and_party_llc
Who needs a crystal ball to see into the future of kids’ birthday parties when you have the expertise of party planners Candice of Little Lavish Party, Josefina Martinez of Dream and Party, and Diana Bang of Paperlattes? Disco dance parties, spa days and personalized everything are just a few of the trends they’re predicting to be big on the kids’ party scene in 2023. Keep reading to see what else to plan on seeing everywhere this year!
Immersive, interactive activities + party favors
Image credit: @paperandstitch
“Interactive parties have started to become more popular,” says Diana. “One example is making a party backdrop that’s not just a focal point for photos but also incorporates a dessert or snack wall into the design. Another example is creating a tablescape where kids can interact and do a fun activity. We have done spa parties, carnival snack walls and movie nights. By curating an activity that is cohesive with your decor and theme, you are adding value to the overall life of the party.” Josefina agrees, saying, “Parties that are able to create a special, magical and immersive environment will be the winners. Sleepovers and spa parties are great examples. These kinds of parties stay trendy as they are getting more and more sophisticated, elaborate and organized every time. Picnic parties will also continue to be popular among every age group. Kids and teens will always look for adventures throughout their parties.” Diana also notes that a great party activity can serve as a unique party favor: “In addition, the favor doesn't always have to be something that is store-bought. It can be a painting that the child creates at a crafts party or a tie-dyed shirt from a tie-dye party.”
Don’t forget to make the party fun for parents, too! “[Have] entertainment for both the parents and kids,” Diana recommends. “For example, having mocktails and cocktails not only makes the party fun for the kids, but also the adults. Or, allow your guests (both parents and kids) to dress up to match the theme of the party. For instance, we created a castle backdrop, and all the guests, including the parents, dressed up as fairy tale characters.”
Classic themes that will continue to be everywhere
Image credit: @dream_and_party_llc
It’s no surprise that classic party themes continue to delight kids. “Unicorns, race cars, Mickey Mouse, Toy Story and rainbows. Those have all been around for years—they never change,” says Candice. Unicorns are on Josefina’s list of top tried-and-true trends too, along with other faves: “Carnival, Candyland and safari themes will continue to be great options for coed parties as their color palettes offer incredible options. Construction zone, car racing themes, sports and hands-on activities will continue to be top choices for little boys. Paris and disco/rock star themes might continue to be popular among young girls.” And Diana points out that even classic trends are evolving, explaining, “While I believe that these core classic themes aren't going anywhere, the vibe and manner in which these themes are interpreted transition over time. We went from a time when rustic/vintage and boho/chic with muted and pastel colors was the main trend. In 2023, the trending colors will be vibrant and bold, and designs will be modern and clean.”
Teens are turning to the classics, too!
Image credit: @pattilozano
The hottest teen birthday party themes of 2023 look remarkably similar to the ones you may remember from your own teenage years. “Neon! Definitely neon. And disco,” are Candice’s top teen party trend predictions, while Diana notes that, “Pajama parties, spa dates, and gaming trucks have been increasingly popular.”
Personalized everything
Image credit: @paperlattes
“Happy birthday!” is no longer the only phrase you’ll see at a birthday party. Parents are personalizing everything at the party with their child’s name, the party’s name, you name it! As Candice puts it, “Kids’ parties are like the new weddings! With creative backdrops, neon light signs with their names on them, party favors (like sunglasses and hats), and just personalization on everything. Soft play areas and bounce houses can even be personalized now!” “Personalizing and customizing parties can’t get any easier these days, as options are endless for any budget, theme, age, space or style,” says Josefina. “You can go from DIY printable projects to calligraphy and hand-lettered custom signage. If you are a balloon lover, you can go from personalized balloons from your local store to professionally installed backdrops. If you want to make a statement with lighting, options range from custom-made neon signs to giant marquee letters. You can also personalize sweet treats, ice sculptures, water bottles, robes, totes, travel bags, etc.” Josefina also offers this sage advice: “Just keep in mind that personalizing takes time, so start planning very early in advance.”
Themed around their interests
Image credit: @paperlattes
“When it comes to picking the party theme, kids play a big role—they have incredible resources to take inspiration from real parties everywhere, so they are aware of how creative and original they can get," remarks Josefina. "Kids add character to their parties and love to see their interests— sports, hobbies, fashion, trips, favorite colors, characters and animals—become a theme.” Diana concurs, saying “I see more and more parents wanting themes based on their child's interest. Themes can take life based on anything your child loves: a favorite bedtime book, a catchy YouTube song, or a favorite food.” One theme that kids are still starry-eyed over? Space! “Space themes are super big! And people are opting for this theme for every age and kid: younger kids, older kids, first birthday parties, girls, boys, etc,” says Candice. And Diana remarks that party themes can carry on beyond the actual party. “I love party favors that are cohesive with the party theme. Some examples include a book that relates to the theme (animal books, superhero books) or a toy that is relevant to your age group.”
Keeping it simple (the food, that is!)
Image credit: @2.board.sisters
The results are in: kids love pizza and nuggets! Diana advises parents to "Give the kids what they love! Pizza, sandwiches, mac and cheese, chicken nuggets. For a more unique presentation, you can serve personalized mini pizzas, colorful fruit on a stick, or a kid-friendly charcuterie board." Josefina agrees and points out, "Kids don’t like to spend a lot of time seated eating while a lot is happening around them."
Bigger, grander parties
Image credit: @paperlattes
"I’m seeing parties getting larger since Covid, even larger than pre-Covid," says Candice. "There are more attendees and more money is being spent. Innovative new concepts around backdrops, balloons and new types of decor will be big. People are very creative and come out with new things all the time, and people are buying into it. They’re looking for bigger, better decor options and fancier tablescapes." Josefina is seeing a similar move toward more extravagant parties, saying, "Movie night setups are also getting fancier, with gigantic screens, cozy and comfy lounge areas, and concession stands with unlimited treats. Picnics won’t get casual but rather will continue to scale up in order to create the wow factor and get kids engaged with the setting. Entertainment is always getting fancier for girls, so professional dancers teaching choreography, hairstylists, make-up artists for glam stations, chefs making special dinners, and DJs will be big players in entertainment in 2023." Diana also notes that backdrops are becoming more impressive. "Main moment" backdrops will continue to be big in 2023. [They] are the focal point of the event. They tie together the theme of the party, serve as a backdrop for photos, and provide space for guests to interact and bring the theme to life."
New innovative sweets
Cake will always be a bday party staple, but now, it’s joined by tons of exciting new sugary treats. “Personalized dessert bars, called treat bars, are popular right now,” reports Candice. “Chocolate-covered Rice Krispies treats, chocolate-covered strawberries, cookies, candy popcorn—all of these are popular and personalized for each party.” Josefina is seeing new ways cake itself is being created, saying “Themed cake pops and cakesicles are becoming very popular because they are easy to handle and serve and can also be personalized and given as a party favor. They can also be incorporated into the tablescape for each place setting.” Diana, too, sees cakelike alternatives continuing to be popular: “For dessert, cupcakes are a good alternative to cake. They are easy and convenient to pass out, and taste like cake!” She goes on to note a rise in sweets that double as an activity. “Ice cream and cotton candy vendors are also great options if your budget allows for them. They can also double as entertainment for your guests. If you are going budget-friendly, you can create a self-serve ice cream station and have a fun array of toppings that kids can top themselves.”
Bounce houses + soft play
Image credit: @paperlattes
Soft play is no longer just for fun fairs and malls. "[Soft play is] a newer trend that’s only a few years old now, and we’ve seen a surge in it lately,” says Candice. “It’s popular for parties with babies, toddlers, and preschoolers—they’re mini versions of play zones in malls, and I think they’re going to increase a whole lot more in popularity. Soft play options for older kids are also very popular, like ball pits with slides that can be brought to their homes.” Josefina agrees and offers some advice: “Classic entertainment like themed bounce houses, water slides, dry slides, or obstacle courses will continue to be a must-have for any outdoor party. Keep in mind that not every inflatable is appropriate for every age group, so make sure that you pick the right one.”
Want more kids’ birthday party inspo? Check out more of Candice, Josefina and Diana’s work!
Little Lavish Party (Candice) in Houston, TX: Instagram | Website
Dream and Party LLC (Josefina) in Greenwich, CT: Instagram | Website
Paperlattes (Diana) in Los Angeles/Orange Country, CA: Instagram | Website
What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.