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1. Pastel Jubilee 🐇
The weeks leading up to Easter are filled with pastel colors everywhere, so why not play off of the season’s color palette with a party dedicated to pastel — in all of its forms! Have guests wear pastels, then lay out watercolor paper and oil pastels for a relaxing (and ridiculously aesthetic) daytime gathering that feels quintessentially spring.
How to throw:
- Decor & setup
- Oil pastels and watercolor paper
- Frames for people to take their drawing home in
- Pastel decor
- Party details
- The menu: Try these adorable (and easy) pretzel bites that use pastel candies!
- The setup: Since the activity is the star of this soiree, use whatever “main” table you have as the pastel art station by laying out a white paper tablecloth and setting a few pieces of watercolor paper in a stack at each table setting. Then, use any additional counter space or smaller tables you have for your drinks, snacks, and maybe even a pastel flower arrangement!
2. Couchella 🎡
We consider this “Coachella”... for introverts. This concept consists of you, your best friends, plenty of blankets and snacks, and the YouTube link for Beyonce’s 2018 Coachella performance. Yeah, this is a festival for the homebodies.
How to throw:
- Decor & setup
- Extra throw pillows and blankets
- Get a big piece of poster board and write out the “lineup” for the day (AKA the names of what shows and movies you’ll be watching)
- Party details
- The menu: Think festival food and drinks that are easy to prepare like kettle corn, fresh lemonade… even hot dogs.
- The rundown: Tell your guests to come prepared for ultimate R&R. It’s hard to balance decompressing and keeping up with your social life — let your friends know that you’re cultivating a laid back environment that is totally low-stakes. No activities, no expectations, just good old-fashioned quality time — plus, this allows you to relax when planning the party, too!
3. Tulips & Tea 🌷
We keep telling you guys… tea parties, tea parties, tea parties. We know the saying goes “April showers bring May flowers”... but what if we’re ready for flowers now? Host your own floral fête inspired by tulips and tea!
How to throw:
- Decor & setup
- Fresh tulips
- Brown paper to wrap tulip arrangements
- Twine
- Bouquet labels
- Party details
- The rundown: This party is the perfect chance to try out one of our fave recent party trends — floral potlucks. Set out bunches of different colored tulips, brown paper for guests to wrap their selected flowers in, and twine to tie it all together.
- The menu: The tastiest tea treats you ever did try! Saucers of hot tea, little cucumber and cream cheese sandwiches, and stacks of shortbread.
4. Gingham Garden Brunch 🧺
Think of this as a fresh spin on a classic Easter brunch — oh, and everything’s dripping in gingham. We will always love this picnic-perfect pattern, and from invitation to day-of execution, your guests will be delighted by the playful-yet-chic checkerboard print and everything it evokes — market-fresh fruit, homemade bread, and quintessential days spent together.
How to throw:
- Decor & setup
- Party details
- The menu: Go full Ina Garten on this one – we’re thinking pear gallettes, quiche, and even crumpets and jam. The fresher, the better. Mix up a big salad with lots of halved cherry tomatoes and lemon, and invite your guests to bring their favorite spring dish to make it a potluck! You can even ask people to sign up for specific food categories to be sure you have the right amount of everything.
- The rundown: This is a no-frills (well, not too many frills) gathering. Welcome your guests with a small crudité platter, then let conversation take the wheel. With good food, good company, and great decorations, that’s really all you need for a successful event.
5. For the chicks 🐣
Here’s what goes on the invitation: “Let’s paint eggs + watch our fave chick flicks!”. Are you sold? We are. Transform a traditional egg painting party into a full-on modern girls’ day for friends, kids, or parents alike — heck, invite the whole neighborhood!
How to throw:
- Decor & setup
- Paint or an egg painting kit
- Mini egg trays (for guests to take home)
- Candy eggs — to leave out on the table!
- Party details
- The setup: Choose your own adventure! First, think about how many people you’ll be inviting. If this is an intimate gathering for friends, you may be able to have the egg painting and chick-flick-viewing happen at the same time. If you’re inviting a large group, plan to have one area designated for a few people to paint eggs at at time, and leave your TV area open (and stocked with snacks) as a way to keep guests who aren’t painting engaged! People will naturally flow between activities.
- The rundown: Go for classic dyeing, or try out a modern new egg painting technique! Learn how from our experts here.
6. Paul Rudd-palooza ⭐
PSA… Paul Rudd’s birthday is April 6th and we will absolutely be celebrating this icon. He is America’s sweetheart (in our humble opinion), and when we need an excuse to party, you bet your bottom dollar we’re thinking of Papa Paul’s bday.
How to throw:
- Decor & setup
- Paul Rudd face cutouts on sticks
- Paul Rudd t-shirt
- Paul Rudd blanket
- You get the idea...
- Party details
- The rundown: Have all of your guests show up dressed as their favorite Paul character! Then, enjoy a movie marathon of all his greatest hits.
- The menu: Lean into dad jokes and try out a punny dish like A-Paul pie 🍎or I Love You Man-go ice cream. How about a “Fondue Fountain of Youth” because we swear this king never ages? Oh, and a birthday cake — of course.
7. Hot Girl Book Club 📚
Whether you’re meeting up with the girls to discuss the genre we hear people are calling “smut” or you’re circling up with some new non-fiction, one thing is clear. Hot girls read… and we would certainly book it to this party.
How to throw:
- Decor & setup
- Bookmark party favors
- Floor cushions for seating
- The ultimate book lover’s lamp
- Party details
- The setup: Lay out some pillows or floor cushions — we’ve found that you can really get into the plot this way. If you have extra books lying around your house, stacking these with the spine side facing away makes for easy and chic DIY decor!
- The menu: Personally, we’re pretty sure your reader friends are going to be *highly* impressed by this tiered brie cake that we can’t stop making (psst… it doesn’t even require any cooking — hot girl hack).
8. you, me + You 📺
The new season of Netflix’s You is set to release on April 24th, and if you’re on the edge of your seat about whether Joe is going to get away with murder once and for all, like we are... then you should definitely tune into this party idea.
How to throw:
- Decor & food
- Popcorn + popcorn bags
- Custom banner spelling out “Hello, you”
- Baked goods that are “made with Love”
- Blood-red cocktails or mocktails
- Party details
- The rundown: What starts as a viewing party… ends as a mystery. A murder mystery activity, that is. Take a look at how to plan a murder mystery party here!
- The setup: Stack a tower of books as your table centerpiece — a stealthily spot-on addition for the book nerd we know and… love?
When we say we’ve got range… we mean we just suggested parties inspired by Ina Garten, Paul Rudd, and Penn Badgley all in one article. Which one got your party senses tingling? Find an Invitation that captures the vibe, and start planning!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
