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Don’t have a sprawling mansion like the Kardashians? Congratulations, you’re in good company! But that doesn’t mean you should give up plotting to become the ultimate party host in a home filled with good vibes, great guests, scrumptious sips and bites, and an ambiance top party planners would admire. So, how are you going to achieve this grand ambition in a smaller space? We have a few ideas…
1. Pick a theme. Any theme (but probably one of these)
Choosing a theme for your party can help get your guests extra excited for your bash and will help give you some parameters for decor, food and activities.
For something classic (and for an excuse to wear that cute dress you just got), host a cocktail party or dinner party. Just make sure to communicate the dress code on your invitation!
For something casual, game nights, wine nights and Netflix binge watching parties are a great way to get people together while keeping the vibes chill and lowkey.
If you’re itching for a costume party, ask guests to come dressed in garb from a bygone era (or the not-so-bygone era that was Y2K) or from a fave TV show (Love Island parties are always a hit—order some gold champagne flutes to really nail the villa vibes).
And of course, you can always take the cooking stress off of yourself by hosting a potluck or cookbook club.
2. Send your invitations & let everyone know about your bash
Now that you’ve decided what your party is all about and when you want to have it, it’s time to invite people over to enjoy it! And, because you don’t exist in the world of Bridgerton, you don’t need to fill out a ton of paper invitations and go to your post office. Just send a digital invitation from Evite via text, email or social media (we recommend using one with RSVP tracking so you’ll know how much food to buy) and make their upcoming plans that much more epic.
3. Decorate your heart out without emptying your bank account
No matter what size your house or apartment is, you can always find ways to add a little something-something special to make it look Insta-worthy (or at least more exciting than usual). If you have a set theme, that will play a huge part in how you choose to decorate, but in general, you can count on these to make your space party-ready:
Candles
Tapers, pillars, tea lights, any and all of them (these spiral twisted tapers and modern arch candles are everything). And cool candle holders like this assortment of hurricane candle holders or these vintage-inspired green glass candle holders.
Fancy-ish glassware
When it comes to the bites, people are mainly looking at the food. When it comes to drinks, all eyes are on the glassware, so put your aesthetic efforts there. Thrift shops and Etsy are great options for this, but if you’re short on time, these gold band highball drinking glasses and iridescent wine glasses are sure to be used over and over again. Of course, if you’re having a larger party, consider these shatterproof diamond-shaped wine/whiskey glasses.
Flowers, fresh or dried
Everyone loves a pampas grass moment and some choice dried bouquets, but you can’t beat Trader Joe’s for affordable fresh-cut bouquets featuring the best blooms of the season. Mix and match your fave florals, and then send them home with your guests at the end of the evening (check out your local thrift store or a craft store for some inexpensive vase options).
Twinkly fairy lights
Always a classic, and oh-so-easy to hang and leave up in perpetuity, especially in curtain form.
Balloons and backdrops
Those super OTT balloon displays all over social media? There are kits for those right on Amazon to match any theme. You just need good lungs (or an air pump) and some patience.
4. Then, eat your heart out with these menu tips & ideas
Believe it or not, how you configure your space can play a big role in deciding what foods to serve at your party. If your apartment has a dining area that can seat everyone on your guest list, consider serving a more intensive meal, dinner-party style: we’re talking appetizer, main course and dessert—the whole shebang! Just make sure there’s enough space to give everyone a seat. Setting up a folding table in your living room is also a great way to maximize space and open up more seats. Just throw a cute tablecloth on top to spruce things up and voilà! You’re ready to host.
Go-to apps
Kale caesar salad, guacamole with roasted chiles, roasted figs with prosciutto and honey, sour coconut cream ranch dip or literally any of those frozen hors d'oeuvres from Trader Joe’s.
Most memorable main
For something easy yet impressive, pasta. For something effortless yet crowd pleasing, delivery pizza.
The grand finale
Chocolate ginger cookies, summer berry trifle or, if you’re feeling extra ambitious, a classic tiramisu.
If your space is really on the smaller side, we suggest going for a more snack-centric vibe. Arrange some charcuterie boards and finger sandwiches for folks to graze upon as they mill about and mingle. This way, your guests will have something to nibble on without having to try cutting a chicken breast on your coffee table whilst sitting on the floor—though if that’s your jam, more power to ya!
Charcuterie tips
Include an assortment of fresh fruits and vegetables, creamy and hard cheeses, cured meats like salami or prosciutto, dried fruits, nuts and crackers or a sliced baguette. Here are our top 10 recommendations for a gorgeous charcuterie board.
Elevated finger foods
Fact: everybody loves chicken nuggets, wings, pizza and french fries. You can easily adult-ify any of these by topping with fresh herbs, making cheffy sauces and plating creatively!
5. Keep the energy going with these game ideas
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Sans outdoor space, board games, card games and charades-adjacent games are a small space-dweller’s BFF.
Our faves for game night:
For a shorter, post-dinner kind of vibe, we love:
- Super Big Boggle
- Salad Bowl
- Pictionary
- UNO
And don’t think we forgot about drinking games! Our tip to apartment residents is to avoid beer pong, flip cup or really anything that requires a big table and lots of movement. It’ll make your space feel smaller and might lead to a noise complaint which is a major buzzkill.
Instead, opt for more chill* options like Drunk Jenga, Paranoia and King’s Cup. These can be played in any space and are less likely to result in sticky floors. Major win!
*We recognize the irony in calling any drinking game “chill,” but you know what we mean!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
