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Your colleague just sent an email letting you know she’s expecting and your coworkers start talking about throwing an office baby shower. But…where do you begin? What’s the protocol? How do you celebrate the big news? Don’t fret! The party specialists at Evite are here to share our top tips and tricks to planning an office baby shower on a budget including going in on a gift. Keep reading for everything you need to know when planning an office baby shower.
The decor
If you’re unsure of the baby’s gender (or even if you already know!), consider choosing a gender-neutral theme and opt for bright, bold colors like blue and yellow. You may be at work, but you can still spruce up your space with some brightly-colored banners, balloons, and streamers. Not only are they cost-effective, but they’re easy options to transform any conference room space. Fresh flowers are another fun and festive way to decorate that won’t break the bank. Purchasing pre-arranged bouquets from a florist can be expensive, so an easy way to save is by buying your own flowers from the grocery store and arranging them yourself. Your guests won’t notice the difference and the flowers will add a bright burst of color!
The menu
Since you’ll be hosting your shower during office hours, you may want to consider doing so during your lunch hour so you don’t have to plan around afternoon meetings. Set up a food and drink station where guests can serve themselves and mix and mingle with coworkers while they eat. Office baby showers tend to be on the shorter side, so keep the menu light by serving bite-sized finger foods–think sliders, finger sandwiches, skewers, salad, and cheese and crackers.
For office showers on a budget, instead of placing individual food orders for each guest, have the shower catered by a local restaurant that everyone enjoys or pick up snacks, apps, and dessert from a nearby grocery store and arrange everything on serving trays for added elegance.
For dessert, serve mini sweets like macarons, fruit tarts and cupcakes.
Since this is an office event, you’ll want to serve non-alcoholic drinks, like sparkling water or lemonade. If you want to feel extra fancy, you can serve drinks in cocktail glasses or with paper straws.
The games
Keep things fun and festive by having a game for everyone to play. The Baby Trait Game is a budget-friendly baby game that’s fun for everyone. You can find printable playing cards online and print one for everyone at work. Then, give each guest a piece of paper and a pencil to mark off which trait they think the baby will inherit from each parent.
The gifts
Giving gifts to parents-to-be can be quite personal and if you don’t know your co-worker well, you may find yourself struggling to find something that feels right. Instead of playing a guessing game when it comes to gifts, help the new parents out by having everyone bring a box of diapers to your office shower. Not only does it make it easy on office guests, but it saves money for the parents-to-be in the first few months when they’ll need diapers most. But don't forget to ask around to see if they have a registry as well—if it isn't a surprise party, you can even include a link to their registry right on the invitation!
The favors
Thank guests for joining the mom-to-be at her shower by sending them home with a sweet gift. A succulent or small jar of flowers is a great gift to send home with guests because it’s something they can easily take home with them, or keep on their desk. Plus, if you’re on a budget, fresh flowers can do double-duty as decor during the party, then act as favors after the party ends. And, for just a few dollars, you can make your own flower arrangements for guests.
Purchase paint and mini mason jars from your local craft store and flowers from a local grocery store or flower market, then paint the exterior of the mason jar to match your decor. Trim the stems of the flowers to fit the mason jars, then arrange each one on the end of your baby shower station.
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
