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Coming up with a unique graduation grad party theme is no small task. Between studying for final exams, coordinating travel, and prepping for that big ceremony, you and your grad might not have time to think up a concept that totally encapsulates their many years spent in school. No worries — we’ve got you covered with ten themes that are totally trending, and seriously sentimental. Plus, these ideas can work for anything from an intimate gathering with close family members to a full-on blowout bash with tons of friends, so you can throw the party that’s just right for your grad (and budget)!
1. On to the next chapter 📚
This one’s for the book lovers out there. Help your grad turn the page on one stage of life… and start writing their own story for the next. This party really comes together with the addition of a “library shelf” book wall that doubles as a photo wall. Try thrifting books to use as a backdrop, then letting guests select one off the shelf as a party favor at the end. The title they pull can serve as a fortune for their next era!
Decor + supplies:
- Books to stack as centerpieces
- Bookmarks as a party favor
- Guest book — for attendees to leave personal messages
2. One last rodeo 🤠
We’ll make anything an excuse to wear cowboy boots — no shame in our game. Plus, a cowboy hat with your grad gown (at least for your party… probablyyy not for the actual ceremony) is SO CUTE. Howdy, adulthood.
Decor + supplies:
3. Hats off 🧢
Since graduation day is all about moving a certain tassel on a certain cap… let’s give another round of “hats off to you” congrats to the grad. Host a trucker hat decorating party where you make custom hats for the whole college house/high school friend group. This is such a fun memento and an amazing party favor!
Decor + supplies:
4. Pop off, grad 🥤
We hear Gen Z is bringing soda back… and to that we raise you: an entire party centered around, well, your grad… and soda! Think: bubble decor everywhere, retro nostalgia, and a very Grease playlist. Cheers, grad.
Decor + supplies:
5. Garden graduation 🍓
Cottagecore has officially graduated into “gardencore”. Channel the Nantucket summer vibe meets backyard picnic with this rustic and sweet soiree.
Decor + supplies:
- Gingham tablecloth
- String lights
- Succulents as party favors
- Strawberry bowls
- Floral bouquet bar (fresh flowers + paper and twine) so everyone can bring the garden home with them
6. That was a piece of cake 🍰
So, maybe school wasn’t actually that easy… but party planning can be. We’ve been seeing cake decorating parties and heart-shaped cakes with cursive lettering popping up everywhere, and we couldn’t pass up the chance to have a “2025 grad” edition. Planning hack: the mini sheet cakes from Trader Joe’s are delicious and *so* easy to elevate! Set out a few pre-made cakes with decoration materials, and let the cake decorating begin!
Decor + supplies:
- Icing set
- Cake boxes for guests to take their cakes home
- Grad cap cake toppers
7. Total jean-ious 👖
Earlier this year, we determined that jarties (jean parties) are, in fact, *in* — and we are here to report that this trend is still going strong. Celebrate your smartypants with a jean-forward celebration! Have everyone show up in casual denim, and do some trivia about your grad to see who the biggest smartypants in the group is!
Decor + supplies:
- Denim tablecloth
- Smartypants cake toppers
- Tote bags to customize with denim patches (don’t forget the fabric glue!)
8. Tying up her studies 🎀
We always appreciate a little word play — especially when it also ties into a trend we’re loving! With searches for ribbons and bows continuing to surge, this party is sure to be appreciated by your it-girl grad. We’re picturing bows tied on the stems of drink glasses, bows on the dress code… there could even be a station to add bows to decorate guests’ grad caps if the party is taking place before the actual graduation ceremony!
Decor + supplies:
9. What, like it’s hard? 💖
If we’re ever stumped when it comes to planning a party, we just stop and think… what would Elle Woods do? This Legally Blonde-inspired theme is simply iconic. Make sure to load your space with everything pink, and tie it all together with a “one degree hotter” cake.
Decor + supplies:
- “What, like it’s hard?” banner
- Pink cups and pink napkins
- Candy station with pink sweets served in glass holders
10. Adventure is out there 🗺️
After graduation, everyone starts heading off to different destinations and, man, it just makes us so sentimental. This theme is for all the explorers and wanderlusters out there who are heading off on their next adventure. The thoughtful details possible for this party are endless. Our fav? Having a luggage tag decoration station is such a fun DIY activity that’s so helpful for recent grads. Plus, how grown-up does it feel to have a custom luggage tag? Even the parents will want to get in on this…
Decor + supplies:
- Map and pins for guests to mark where they’re heading next
- Polaroid camera for a “passport photo” station
- Luggage tags and fun add-ons
So, whatever your style, we’ve got a grad party theme to match. Start planning your event by sending a personalized Invitation today!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
