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Host a book club party for the books with our planning tips, from creating the club to keeping the conversation flowing.
Invitations
Start by sending out a book club-themed Evite invitation!
Decorations
How you decorate for your book club depends a lot on what type of book you read. For a gothic novel, dim the lights and light lots of candles. For a tear-jerker, have tissue boxes ready and easily accessible.
And why not try decorating with books? Get books from the library by the author you’re reading or biographies about that author. The books will help set the mood, and you can thumb through them for references or to look for topics to expand your discussion.
Most importantly, be sure you have enough chairs and pillows on hand to keep your guests comfortable—just because you’re reading doesn’t mean it has to feel like school!
Club basics
Think about the type of book club you’d like to be in. Small or large, structured or chatty, classic reads or new releases? Once you’ve decided how you want your club to function, invite people to join you. How many? Between four and eight usually works best, because there are enough people for a varied discussion, but not too many that your events are too disorganized or hard to schedule.
At your first meeting, take some time to discuss how you want the group to work. Some topics you can tackle are:
- Where to meet: Take turns meeting in one another’s homes or select local restaurants and bookstores.
- How to pick books: Take turns selecting books or find a list of books online and go down the list. Or, if you want to keep things casual, ask members to bring book suggestions to each meeting and then decide as a group.
- How to discuss the book: Decide how much of the evening you want to devote to discussing the book. Some people may solely want to discuss the book while others are more interested in the social aspects of the club. You may also want to set ground rules for the discussions to keep spirited debates from turning into arguments.
Activities
When you’re planning a book club meeting, you want to think about ways to liven up the conversation. If the book is a dud that leaves you little to discuss or debate, you can really save the evening if you plan ahead. Look online for discussion guides and search for reviews of the book. When the conversation lulls, ask a question from the discussion guide or read aloud a review and ask if people agree or disagree.
Another way to bring the book to life is to ask the group which actors the readers envision in the main characters’ roles. This sparks new topics and lets you see if your assessment of the characters matches the rest of the group’s.
Food
The food you choose to serve at your book club meetings depends on how much you want to spend and prepare, and whether there’s a dominant theme in the book.
You can plan your menu around the setting and meals in the book. Or, if food isn’t your priority, call for a pizza and get the eating out of the way before the discussion so you don’t have to talk with your mouth full or thumb through pages with greasy fingers.
Drinks
Consider making a "Bookmaker’s Luck" (serves 1)
- 1 ounce vodka
- 1 ounce white rum
- Lime juice (to taste)
- Orange juice (to taste)
- Ginger ale (to taste)
- 1/2 ounce crème de bananas
Pour vodka, rum, lime juice and orange juice into a cocktail shaker half-filled with ice cubes. Shake well; strain into a highball glass one-third-filled with ice cubes. Fill the glass with ginger ale, top with crème de bananas, stir once and serve.
For a nonalcoholic alternative, prepare a pitcher of lemonade or another juice.
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
