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Written by Lily Borak
WOW. It’s been a long journey. Between the essays and the tests and the homework-filled all-nighters, it’s safe to say you’ve put in some serious work to reach this moment. So, please, I insist—take a second to give yourself an enormous, prideful pat on the back! Okay, okay, sorry…just had to bask in the glory of it all.
But, seriously, graduating is no small feat! And one of the best ways to mark this momentous occasion is with, well, a graduation ceremony, yes. But also with a graduation party! Usually held shortly after the ceremony (i.e. diploma day), grad parties are a great opportunity to bring your loved ones together, eat good food, take cute pics and feel like the accomplished and educated icon that you are.
To set the tone for your grad party, you’re gonna want to make sure you send out absolutely iconic grad party invitations. Something that stands out, something that pops, something that screams, “Not only am I now a diploma-holder, but I’m also fun and creative and amazing!” You get the vibes.
So, I’ve put together this list of ideas that you can try out with your graduation invitations this year. There’s no shame in going for a more classic, minimalistic vibe, but if you’re looking to give your invites a little extra oomph, read on!
Idea #1: Show Off That Senior Portrait
If you’ve already taken your senior portraits, take this opportunity to show off those pics because chances are you absolutely slayed your photoshoot. Whether you’re fully clad in your grad attire or just rockin’ one of your fave fits, let ‘em know who the grad is (oh, that’s right—it’s YOU!) by uploading your portrait right onto your invitation. And if you haven’t taken your senior pics yet, fear not! I’ve got you covered with makeup and skincare finds for the big day.
Idea #2: Make a Collage of Past School Photos
Pay homage to your past self by showcasing an adorable assortment of all your school photos through the years. From kindergarten you with the straight-across bangs to 7th-grade you with the neon pink braces to senior you with your cap and gown, make a collage using a collage app, then upload your collage to one of our photo invitations! But, be warned: This one’s gonna hit everyone right in the feels.
Idea #3: Lean Into the Theme
Everybody loves a themed party and there is certainly no exception when it comes to graduation parties. Consider sticking with a color palette for your party (school colors are always a good choice), going for something silly like a “Smart Cookie Party” or (for the of-age college grads) opting for something classic like a champagne and confetti bash. Whatever theme you choose, it’s easy to match your invitation to your theme using our text editing tools, adding fun stickers to your envelope and color-coordinating your background and invitation.
Idea #4: Add a Little Humor
Sending a funny invitation is a great way to signal to your guests that this party is gonna be a good one. Because if I’m already laughing just from the invitation, I can only imagine the good times in store on the day of the actual party. You can add a little humor to any of our graduation invitations by including some funny invitation wording. Some ideas:
- I survived. Let’s celebrate.
- The tassel was worth the hassle.
- Somehow, I graduated.
- Mission accomplished.
- I’m smart and stuff.
Idea #5: Bold Typography
“Graduate” is a pretty cool thing to be, so say it loud by sending an invitation with bold typography to really underscore how big of a deal this is. Fun lettering has been a big trend in the invitation space in recent years, and graduation party invitations are the perfect time to try this trend out.
Idea #6: Add a Little ~Sparkle~
Glitter and parties go hand in hand. Given the fact that you will be celebrating something so epic at your grad party, it’s safe to say a lot of glitter is in order. First, choose an invitation with the optimal amount of glitter and sparkle. Then, choose a glittery envelope liner, add a sparkly background, select a metallic stamp and deck out your envelope with glittery stickers. Because, repeat after me, there is no such thing as too much glitter!
Idea #7: A Doodley Design
Exude that yearbook doodle energy by choosing a grad party invitation with handwritten vibes. This is a fun option for a more laidback grad party, like a backyard BBQ or picnic, but also works for any vibe. Plus, if you’re also adding a photo of yourself to your doodley invitation, you’ll be sending something with a perfectly personal feel.
Idea #8: Customize Your Heart Out
Last but not least, perhaps the easiest way to create the coolest invitation is by finding a design you love and personalizing it to your heart’s content! Write a message on your invitation that’s true to you, then choose from dozens of fun fonts and text colors to get the right look. I love using an animated background behind my invitations for the extra ~drama~ and same goes for animated stickers on my envelopes. Play around, get creative and see what happens!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
