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There comes a time in every partygoer’s life when a quick “cheers” or “bottoms up” just won’t cut it. Learning how to give a proper toast is a rite of passage — and an ideal way to give a shout-out to your sidekicks in front of all their friends. Whether you’re clinking glasses with your nearest and dearest over a Friendsgiving feast or simply toasting to good times to come, here are our top 10 dos and dont’s for delivering a toast with the most.
DO read the room
Traditionally, the host makes the first toast, but for casual occasions this rule doesn’t necessarily apply. Make sure everyone’s arrived, is attentive and has full glasses — if not, go around and offer to fill guests’ glasses. Reading and prepping the room are key to a successful delivery — if the mood is off, your toast will fall flat.
DON’T wait until the last minute
A toast is meant to kick off an event rather than wind it down. It doesn’t have to start the second you walk in the door, but it should happen toward the beginning of a party. For instance, at a dinner party, it’s traditional to propose a toast as soon as the beverages have been served at the beginning of the meal, or just before dessert.
DO keep it short and sweet
“That toast was too short,” said no one ever. So as you stand with glass in hand, keep in mind that everyone is there to have a good time, not to listen to you ramble. Keep your toast to under a minute and your audience will thank you.
DON’T make it all about you
This is a toast made by you, not for you. You’re there to raise a glass (and everyone’s spirits), say a few kind words in anticipation of the night ahead and speak highly of the guest of honor if there is one.
DO thank the host
If you’re taking the time to deliver a toast, it’s only polite to thank your host. After all, they took the time to send the invitations, prepare for the party and bring everyone together — they deserve to be recognized for their hard work.
DON’T embarrass anyone
Remember, you’re toasting, not roasting. And poking fun at a party guest is not the same as being funny. At the end of the night, chances are nobody will remember your exact words. But they will remember embarrassing stories of shenanigans — and that’s not what you want your toast to be remembered for. Trust us, heartfelt and sincere (with a touch of humor) is the way to go.
DO make a joke to lighten the mood
The key here is to keep it classy. You can never go wrong with a well-timed, appropriately placed joke. But this isn’t Saturday Night Live, so don’t try too hard to be funny for the entire length of the toast — you want to seem witty, not clownish. And don’t forget who your audience is — swearing and certain kinds of humor aren’t always appropriate.
DON’T overdo the drinks
Having a drink beforehand might help take the edge off. But spare yourself some embarrassment — and a few laughs at your expense — by raising a glass before you’re three sheets to the wind. If you’re already there, just go up to the person you want to toast and do so personally.
DO tailor your toast to your audience.
Anyone can pull a quick line or two off the Internet. But if you’re looking to make your toast truly memorable, adding a personal touch is a surefire way to do so. Speaking from the heart is always better than falling back on clichés and movie quotes.
To sum it up: Begin by acknowledging the host and the guest of honor, include a funny anecdote from the past and wrap up with well wishes for the future. As long as you say something funny, something heartfelt and something about what your fellow partygoers mean to you, you’re well on your way to delivering a topnotch toast. Cheers!
Try out these toast-making tips by planning your next get-together with one of our dinner party invitations or cocktail party invitations.
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
